The Finance Office is a front office of ITMO’s Department for Economics and Finance that includes the Department for Financial Accounting and Control, the Facilities Control Office, the Procurement Logistics Department, and the Planning and Finance Department. At the moment, the office has five managers who can offer initial consultations, as well as accept and issue documents. Among its responsibilities are:
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procurement and payment: reception of documents for payments under a contract or invoice (legal entities and sole proprietors), reimbursement of product expenses (services), signing of expense reports on consulting, as well as reception and delivery of procurement documents;
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accounting: issuance of invoices for contracts in which the university acts as a contractor, as well as reconciliation acts of mutual payments, financial documents for participation in competitions, and originals of payment orders;
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facilities: issuance of property documents and reception of documents for allocating facilities;
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material responsibility: reception and delivery of documents for appointment or withdrawal of liable individuals, as well as issuance of inventory tags and power of attorney for material values.
The Finance Office also intends to start supporting selected activities at the Planning and Finance Department soon.
ITMO's Finance Office. Photo by Dmitry Grigoryev / ITMO NEWS
The decision to establish the Finance Office was made by Vladimir Vasilyev, Rector of ITMO University, and Andrey Ivanov, Vice Rector for Economic and Financial Affairs, as the next step towards fostering a service-based approach at the university’s administrative units that deal with staff requests.
For several years now, ITMO has been adopting the practice of establishing service departments based on the single-window approach – when the applicant can submit their documents only once to a single service, such as the Student Services Office or the Staff Support Office. This approach, initiated by the Rector, allows students and staff to save time, avoid the need to contact different departments depending on their request, and approve their documents without transferring them from one office to another; it also unifies the approach to business processes.
The Finance Office has launched a new project at the university’s helpdesk service (available only in Russian) that allows users to conveniently send electronic requests to the Department for Economics and Finance regarding payments and contracts, accounting, property, and material responsibility.
The office can be visited from 9 AM to 7 PM, Monday through Friday, at Kronverksky Pr. 49, bldg. A, room 1240. Visit the office’s official website and Telegram channel for updates.
